CupTally is a lightweight utility for tracking communal coffee consumption and settling costs without cash. Designed for shared bean-to-cup coffee machines, CupTally records users, location details and the active coffee bag in an online database so communities can monitor who drank what and when. Administrators manage the setup through a web interface while members sign in with a unique code on the mobile app. By automating cup counts, average price calculation and payment obligations, CupTally replaces ad-hoc cash collections and makes billing more transparent and fair for offices, co-working spaces and other shared setups.

Key Features

⭐ CupTally stores data in an online database with administrator control via a web interface.

⭐ Register locations, users and the current coffee bag as the required initial setup steps.

⭐ Users sign in to the app with a unique code to log consumption from their device.

⭐ Real-time tracking of cups and consumption visible from both the mobile app and the web console.

⭐ When a bag is closed the system calculates average price per cup and determines amounts owed.

⭐ Administrators can log payments and optionally add an administrative margin into the coffee price.

Advantages

✅ With CupTally you get a transparent, auditable record of who consumed coffee and how costs are shared.

✅ Automates end-of-bag settlement so average price calculations and payment obligations appear immediately in the app.

✅ Reduces reliance on cash and informal collection, simplifying community bookkeeping.

✅ Flexible controls for administrators, including payment logging and an adjustable margin for pricing.

Disadvantages

❎ Requires an administrator to set up locations, users and to record payments.

❎ Relies on online database access for synchronization and real-time tracking.

❎ Initial data entry (users, location and current bag) is necessary before regular use.

❎ Built specifically for shared bean-to-cup coffee machines and may not suit other coffee setups.